QMEA Guidelines for Schools

Financial

School Invoices

All invoices must be sent to accounts@qrc.org.au or if you have a query please email info@qmea.org.au

Schools must invoice QMEA within 30 days of the last day of provision of service or product i.e. event support, TRS. Schools which do not meet this timeline will not be paid by QMEA unless the school can demonstrate a reasonable explanation for any delays. All QMEA documentation, online and hard copy, in regards to service delivery and financial matters will state this requirement.

All invoices must be GST inclusive i.e. $500.00 plus GST = $550.00. The invoice should clearly state the purpose by using as much detail as possible. For example:

• event support – name and date of the event supported by QMEA
• teacher professional development – name of program, date, teachers attending
• bus hire – date, pick up and destination

Reimbursement

QMEA will reimburse claims for reimbursement provided:

• The claim is within limitations placed on the maximum amount QMEA will reimburse or subject to any stipulated or ranges of travel arrangements
• If an individual (school or non-school) is seeking reimbursement to be made direct to them, they must use the QMEA Expense Reimbursement Claim Form and attach receipts in the form of tax invoices to their claim forms as substantiation for the monies claimed.
• These documents must be sent to QRC Accounts and emailed to accounts@qrc.org.au and relevant project officer. For all other reimbursements, the claiming entity (i.e. school) is required to issue a tax invoice to the QMEA for payment, supported by receipts in the form of the tax invoices for the expenditure for which they seek reimbursement.These documents must be sent to QRC Accounts and emailed to accounts@qrc.org.au and relevant project officer.